Proven Legal Technologies has unveiled its free ‘back-up tape extraction checklist’.  The checklist has been created to give firms an accurate picture of their data storage systems and their back-up tapes’ intellectual value in data content.

Proven Legal Technologies, the corporate forensic investigation and e-disclosure firm, is working with a range of firm across the world to help them manage data from their back-up tapes to assist with corporate forensic investigations and disclosure exercises.  The checklist has been developed according to Proven Legal Technologies’ experience of real-life challenges faced by companies.

Phil Beckett
Phil Beckett

As compliance officials encourage firms to keep more and more data, Proven Legal Technologies calls upon firms to obtain an accurate and up-to-date view of their back-up data storage systems so that, amongst other things if they were raided by the regulators, there would be no unforeseen concerns.  A key component of litigation readiness is to take a proactive approach towards back-up tapes and how they relate to the demands of disclosure.

The checklist covers four key areas:

  • Locating the back-up tapes;
  • Cataloguing them effectively;
  • Identifying how much data should be kept for regulatory demands;
  • Transferring tapes to new media.

Phil Beckett, managing director, at Proven Legal Technologies, said:

“During corporate investigations, data needs to be collected, and collected fast.  Corporates often think that live data is sufficient and that trawling through back-up tapes is disproportionate to the value gained.  However, this is a false view.  Our experience has shown us that back-up tape extraction should not be pushed aside, as it can provide a wealth of hidden information that can assist in cases as they provide a ‘cleaner’ more timely snapshot of the data environment.

If back-up tapes are well managed and catalogued, they can provide a very efficient and effective solution to finding relevant, good quality data that can assist cases arguably making them a more proportionate and accurate source of relevant documents for disclosure.

After all, back-up tapes can often provide better and more evidentially accurate data than live collections.  Many firms don’t know where their tapes are, if they work, if they have been tested in a live disaster recovery scenario or if they are even protected.  This is a serious undertaking, but something that can be made more straight forward if you use our easy-to-follow checklist.”

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