How to Scan a Document?

No matter whether you are a business owner or a home user, owning a scanner is a smart idea as it saves you from the trouble of going to a shop every time you need to scan something.

If you have just bought a scanner or you are planning to buy one, then you should know that scanning a document is as easy as 1-2-3. You just need to follow some of the steps mentioned right here.

Prepare the Scanner

The first step is to prepare the scanner by ensuring that it is rightly plugged in and the surface is free of any dust and debris. If the surface has any dust or debris, make sure you clean it with a dry cloth and make it shiny and smooth.

Connect the Scanner

A scanner can usually be connected via a USB cable or without any cables. You need to figure out how your scanner works by reading the instruction manual or the product features. In many cases, you will need to install a separate driver from the official website of the scanner providing company to ensure that your scanner connects seamlessly.

Add the Document

Once you are sure that your computer device and the scanner are connected, you need to add the documents face down in the scanner. Always add one document at a time to avoid any mishaps.

Start Scanning

You should start scanning the document by pressing the scan button available on the scanner. In case such a button is not visible, you need to open imaging or word processing application to start the scanning process.

Do a Quality Check

When you see that the document you wanted to scan is available on the computer device, the next step is to do a quick quality check. See the image of the document and ensure that it’s clear and you can see all the words on it. If you are unable to do it, it would be wise to repeat the process until you get the desired quality.

Save it

The next step is to save the document you have scanned. For that, you will usually need to click on the file and then save. After you have saved the document, sharing it via email or fax will become easy.

No matter whether you are a business owner or a home user, owning a scanner is a smart idea as it saves you from the trouble of going to a shop every time you need to scan something.

Remember the PDF Option

In many cases, the documents you have scanned would need to be saved in PDF form. So, if you are wondering how to scan a document in PDF, then you just need to do one thing. When you have done the quality check on the scanned document, you should click on the upper left corner or the window until a menu appears. When it does, you should hover the mouse pointer on print and then select the option of Microsoft Print to PDF. This option is available to you only if you are using a computer device with Windows 10 and are wondering how to scan a document in Windows 10.

If you are using a MAC and you are wondering how to scan a document in MAC, then it is suggested that you follow all the steps above until the PDF saving step. To convert a scanned document in PDF form in MAC, you will need to click on format drop-down that’s available in the middle of the right side of the page and then click on PDF.

It is hoped that this article will help you scan your documents in a better and smarter manner. Good Luck!

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