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Spend Management – How information technology can help

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Spend Management

By Drew Hofler, VP of Portfolio Marketing 

AI, ML, IoT, RPA – in today’s tech-obsessed business world, you can’t go an hour without stumbling on one of the latest tech buzzwords, likely with its very own acronym to go along with it. We hear them so often, it’s easy to forget that these intelligent technologies actually are a lot more than buzzwords. While they have hundreds of different applications, potential applications and use cases, there is one thing we can all agree on – these technologies have changed the face of business. Not just for software companies and tech giants, but for every business and industry, from mom-and-pop retail shops, to Fortune 50 companies.

In our world of business finance, emerging technologies like advanced analytics, machine learning and automation have given companies the opportunity to dramatically improve how they manage their business spend. They help CFOs make better decisions faster on where to save, how to save, where to increase cash flow, etc. Let’s take a look at a few different ways technology is enabling finance to more intelligently approach spend management.

Connecting the Dots

As finance professionals, we’re accustomed to dealing with data. Decades ago, it was through handwritten ledgers, and then Excel spreadsheets, and now we’ve moved past these to more intelligent business intelligence suites and visual dashboards. Still, we face numerous data challenges. Each department across an organization has its own data sets, and these data sets often live in silos with no visibility from one department to the other. And in fact, even if we could manually share data across organizations, there is so much of it that even the most skilled Excel whiz in your company is destined to make a human error, and certainly is not well equipped to manually manage and make sense of it all. Instead, we rely on automation and analytics technologies to cull data from across the entire organization, connect all the dots and identify patterns. In the realm of spend management, it’s critical to bring all of this data together to gain a holistic view of overall spend across the organization. We can uncover patterns, areas to increase savings, discover fraudulent or duplicate charges, understand if one supplier is being used across multiple systems/departments, etc. In short, when we can connect the data dots, we become much more strategic assets to our organizations.

Learning Based on Usage Patterns

To understand spend management, we need to also consider each different type of spend. There are indirect goods such as computers, desks, etc., as well as direct materials such as what a business needs to build whatever it is they sell to the market (think: a clothing manufacturer needing to buy fabric). But there are also workforce expenses, services expenses and travel expenses. Intelligent technologies like AI, automation and machine learning can help improve these spend management processes in many ways, by automating and speeding up the process, or by identifying patterns and make recommendations to improve efficiency and cost. For booking corporate travel, this could mean constantly monitoring external data sources to trigger alerts for better hotel and airline rates. In workforce management, machine learning helps HR find the right candidates based on similar skills and experience to past hires, and automatically filtering out resumes without the right qualifications.

Perhaps the greatest case for intelligent technology in spend management is good old-fashioned materials procurement. There are often so many corporate guard rails for what can be bought, for what price and from who, that it’s nearly impossible for a procurement professional to manually manage within the restrictions of corporate buying policies. This is where automation and AI come in, ensuring that procurement only sees approved supplier options, and learning from past purchases to pre-populate RFQs. Modern procurement platforms can also make strategic recommendations by analyzing past patterns. For example, if a supplier has requested early payments in the past, the system can detect this and automatically negotiate terms with the supplier to accelerate their payment, in exchange for a discounted rate. When so much of our job is about cutting costs, this can be a game changer for procurement.

Make Smarter Spending Decisions – Faster

The reality is there’s way too much data in the world today for humans to process. Intelligent technologies allow finance professionals to access the mountains of data available to them, in a usable, fast way. Humans simply cannot digest this data in real-time, let alone analyze it for patterns and make recommendations. We need automation and data management technology to sift through it all, AI to detect patterns, and machine learning to continually improve and recommend better options/processes. With these technologies at our fingertips, we have more insight into the reality and the causality of the numbers that are more important to us. This makes data more actionable, and timely – and makes us much better at our jobs. In the past, CFOs didn’t know if their sales or revenue numbers were off until EOM or EOQ. Now, they can take action quickly where they need to, making changes to help them increase ROI before it’s too late.

As finance professional we’re constantly being tasked to make critical decisions on spending, revenue goals, sales numbers, cost-cutting and the list goes on. While there will always be new challenges, especially as the amount of data we manage continues to grow, applying intelligent technologies allows us to make more strategic, informed decisions to positively impact the bottom line.

Banking

Gain an Understanding of all the Functions of an Offshore Bank Account

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Gain an Understanding of all the Functions of an Offshore Bank Account

By Luigi Wewege is the Senior Vice President, and Head of Private Banking of Belize based Caye International Bank,

Offshore bank accounts are one of the most powerful financial tools that you could employ. Far from being a resource that is only open to those who are considered upper class or wealthy, there are institutions that happily work with middle-class individuals as well to create a cache of financial resources.

There are many functions and advantages associated with offshore banking accounts. Here, we share some examples that may apply in your case.

Offshore Accounts Provide Some Protection from Political Shifts

Political shifts that impact the function of your domestic government often come with increased financial risk. One of the great things about having offshore savings, checking, and investment accounts is that they remain relatively untouched by whatever is happening at home. Should your domestic assets suffer losses, there’s a good chance that the balances in your international accounts will remain stable. They may even continue to bear interest as things stabilize at home.

Consider what could happen if political decisions trigger a recession. You could see assets like your domestic pension fund begin to lose money. Meanwhile, the term deposit account you have with an international bank may continue to perform at a rate that’s equal to or better than the returns you’re experiencing on that domestic fund.

Protection from Different Types of Economic Shifts

Not all economic shifts have to do with political changes or decisions. At times, factors such as technology can shift the job market and lead to temporary hardships in local or state economies. Natural disasters may undermine an industry and eventually affect the economy. What happens if all of your savings and investments are tied back to those economies? You end up taking a hit, possibly one from which you never fully recover.

By opening and continuing to grow offshore bank accounts based in economically stable countries, you sidestep a number of these issues. As your assets at home shrink a little, the offshore assets keep chugging forward. They can provide resources that you can call upon even if your domestic wealth is severely compromised.

Protection from Domestic Lawsuits

Not everyone knows that assets held in offshore accounts aren’t subject to judgments awarded by domestic courts. If you are sued for any reason and the outcome is not in your favor, your domestic assets may be seized in order to settle the award granted by the court. What would you do if those assets constituted your total current wealth? There would be no alternative than to start over.

With offshore bank accounts in place, you have a foundation for getting back on your feet. When, and as necessary, you can draw on those account balances to cover basic living expenses or any other pending costs. Once you’re back on your feet and replenish your domestic accounts, you can begin to deposit more funds in your offshore accounts.

Enjoy More Investment Options

There are excellent investment opportunities that you cannot access via a domestic investment account. While you do want to make use of what’s at home, it pays to diversify by securing investments via an offshore account. In some cases, the relationship between the returns and the risk will be superior to similar domestic investment opportunities.

For example, choosing to open offshore foreign currency accounts can allow you to engage in currency exchanges that make it possible to build more wealth. All it takes is being up to date on the current rates of exchange between different currencies. In some cases, you can manage the currency exchange through an international account faster. That’s important, since rates of exchange between currencies can shift a number of times each day.

Competitive Interest Rates on Savings and Checking Accounts

Offshore accounts based in the right country can come with more favorable terms related to balances and interest earned. For example, you may find that you can maintain lower balances and still lock in a competitive rate of interest. In order to get that same interest rate with a domestic account, you might have to maintain a balance that’s considerably higher.

Even allowing for any account fees that may apply, the result is that the balance in your international checking or savings account could earn more interest over the period of a year. Think of how much you could earn if those accounts were open for two or more decades.

Great Deals on Loans

As a depositor, you may qualify for certain types of offshore loans. While the qualifications may vary based on the country where your accounts are based, this could be the ideal way to invest in real estate, begin developing a property that you ultimately use for vacations or during your retirement, or a number of other activities.

Assuming that you do qualify for a loan, there’s a good chance of being able to lock in terms and conditions that work well. That includes enjoying a more manageable repaying schedule and paying a lower rate of interest. As with any loan offer, it pays to look closely at what the bank is offering. Once you understand the terms and find them to your liking, proceed with the loan arrangements.

Saving for Retirement

Offshore accounts are often one of the ways people save for their retirement years. Thanks to modern technology, you don’t have to physically be in an offshore location in order to make deposits. Instead, they can be made via an online interface.

The interest rates on options like term deposit accounts tend to improve as your balance grows. Renewing for longer terms also helps yield higher rates. Even as you continue to build retirement resources in your home country, those offshore accounts provide you with even more financial security.

Access to Offshore Funds When Traveling

If you tend to travel abroad on a regular basis, making use of the funds in an offshore account could be in your best interests. Along with enjoying a more favorable rate of exchange, you may find that processing debit and credit card payments come with fewer fees. That allows you to get more from your account balance and stretch those funds accordingly.

It’s not unusual for offshore banking clients to use their demand deposit accounts for purposes like international travel. The funds can be withdrawn any time that you like, making them perfect for world travelers.

Covering Medical Costs While Abroad

What happens if you become ill while traveling abroad? Delays accessing domestic accounts could pose problems. If you have a debit card attached to an offshore account, it’s possible to utilize a combination of your travel insurance and those funds to cover your medical care.

Remember that even if you’re in a country that extends medical benefits to visitors, there may still be a balance that requires your attention. Between your debit card and the ability to make international wire transfers using your account balance, it’ll be easy to cover the cost of medical care.

Potential Tax Savings

While tax laws vary, you may be able to place funds in international accounts and save money on domestic taxes. This is true for the principal balance as well as any interest that you earn over the course of a year. This ties into the privacy that often comes with any type of international bank account.

You may still need to provide some information to domestic tax agencies. In many cases, the country where your accounts are based may provide limited information to those agencies. Make sure you know what information to report and everything will be fine.

Is Offshore Banking for You?

Could offshore accounts be the right financial solution for you? The only way to know for sure is to talk with a financial services professional who can help evaluate your financial circumstances, including the goals you’ve set for the future.

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Banking

Banking comms in crisis: One-third of British consumers don’t trust digital communications from their banks

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Open banking –it’s time for banking that matters

“At a time where we are arguably relying more on digital interactions than ever before, many people face a dilemma when it comes to their finances. On the one hand, they need digital channels to manage their accounts and conduct transactional activities to a greater extent than before. On the other, significant numbers fear that digital communications expose them to greater risk.” – Frans Labuschagne, UK & Ireland country manager, Entersekt

A recent  survey commissioned by Entersekt and conducted by YouGov online with over 2000 UK banking customers, found that more than one-third (34%) of British consumers distrust digital communications from banks to the extent that they ignore actions the messages suggest they take. This number grows in the older age bracket (55+), where they are twice as likely as 18–24-year olds to ignore messages (43% vs 20%).

The survey also found that one-third of those over 55 (33%) think they are “more likely” to fall victim to fraud by going paperless with their bank, whereas only one-fifth of 18–24-year-olds (20%) think the same way.  Furthermore, 34% of widowed consumers and 33% of retirees feel they are more vulnerable to fraud as a result of paperless banking.

This has huge implications regarding the way banks communicate with their customers in the new paperless revolution.

The survey focused on consumers’ attitudes to “paperless banking” – the means by which banks and their customers communicate and administer accounts, rather than the tools they use to transact. Conducted online by YouGov in March 2020, almost 2,300 consumers were polled on their experience of banking-related digital communications like emails, text messages, and banking portal notifications.

 The paperless revolution

Even before countries started imposing lockdowns to restrict the spread of the COVID-19 virus, organizations around the world have been moving more customer interactions to digital channels. Feeling the pressure to minimize waste as much as possible, financial institutions have largely led the way in this area by substituting paper-based communications for digital channels, and urging their customers to cooperate in this transition.

paperless-banking

However, it’s been estimated that in 2019, approximately 55% of global emails were spam. With the average person receiving 121 emails per day, it becomes easy to see why some of these communications fall on deaf ears as users attempt to block out the noise of everyday information overload.

vulnerable-consumers

With bank branches having to limit operations due to the nationwide lockdown, putting call centers under immense strain, many people have to navigate a situation where they must rely on digital channels to manage their financial activities to a greater extent than before. At the same time – as our survey demonstrates – many people fear that digital communications expose them to greater risk. The instinct of many, therefore, is to ignore suggestions or instructions delivered in this way.

Cutting through the digital noise

It may be time for banks to rethink their digital communications strategies. Here are a few guidelines from Frans Labuschagne, UK & Ireland country manager at Entersekt, for creating a more trusted approach to digital communications:

Open a trusted line of communication

Email and text communications have been making headlines due to increases in SIM-swap fraud and phishing attacks. Apart from resulting in greater awareness of cybersecurity, these kinds of attacks also cause suspicion of these communication channels. Banks can decrease the likelihood of being ignored by offering customers a secure platform, such as a banking app, that can keep customers informed and their data safe.

Be there at the right time and in the right place

Let the customer choose how they want to be contacted

Even if a dedicated app isn’t part of your current strategy, let customers choose how you contact them and through which channel. Lloyds Bank, for example, has a radio ad that states it would never call customers to ask them to move money or offer a refund. Be clear with customers how you will contact them and for what – and if you can, offer them a choice.

“It is clear that after this crisis has passed, financial institutions will need to revisit how they contact their customers with important information and calls to action. The secure banking app could be the most conducive alternative means of engaging customers,” concluded Labuschagne.

  Survey conducted online by YouGov among 2,300 consumers in the UK during March 2020

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Counteracting Increased Fraud during a Pandemic: A Simple Approach

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The role of MDM in compliance

By Frans Labuschagne, UK & Ireland Manager, Entersekt  

As most of us are acutely aware of by now, the Coronavirus pandemic is having a global impact on the way we live our lives. Not only is the disease endangering the health of millions of individuals, it is also shutting down businesses, closing schools, and increasing our dependence on technology like never before. Whether it be working from home, communicating with family or keeping up to date with finances – technology has proved invaluable in these unprecedented times. However, as people become more reliant on the internet – cyber security becomes an even bigger issue.

For instance, banking customers are increasingly reliant on the internet and their mobile devices to carry out transactions, with research revealing that 82 percent do not feel safe visiting their bank branch during the pandemic. Ever-opportunistic, cyber criminals are taking advantage of this increased reliance on remote banking to launch attacks.

It is therefore vital that banks prepare for this surge in cybercrime and consider additional security measures to keep customer accounts safe.

Cybercrime Intensifies

One of the biggest tactics cyber criminals are utilising during the COVID-19 pandemic is phishing, with research from Barracuda Networks revealing there has been a 600 percent increase in attacks since the end of February. Research also shows cyber criminals are starting to reap the rewards from their scams, with data from National Fraud Intelligence Bureau (NFIB) revealing that cyber criminals have already netted over £1.6 million.

The most prevalent scams encourage users to hand over money and confidential information, with bank details being the ‘Holy Grail’ of sensitive personal data. It is critical for banks to offer their customers – both consumers and businesses – additional security measures to ensure they can bank securely and that no unauthorised intruders are accessing their accounts. One of the most reliable ways to achieve this is through multi-factor user authentication.

 Multi-factor authentication (MFA) is widely used by financial institutions and is a method of controlling access to a system or network by requiring a user to present credentials – authentication factors – in at least two different ways – for instance, via a password, biometric data or through a physical token, as a smart card or other device.

Over the past few years, strong customer authentication (SCA), which relies on the MFA principle of requiring at least two different types of authentication factors, has become a key security measure in the financial services and payments industries, mandated by Europe’s revised Payment Services Directive (PSD2). Implementing SCA ensures that only authorised individuals can access an account or complete a sensitive transaction, thereby protecting users against account takeover fraud and similar attacks.

With PSD2 mandating the implementation of SCA, the industry has seen a rapid increase in providers offering authentication solutions. It’s fair to say, though, that not all authentication solutions are created equal. So, what should banks look for in order to provide a secure banking experience, without over complicating transactions or excluding customers that might be less tech-savvy?

 Authentication Overload

One of the most common mistakes many financial institutions make with MFA is asking customers to authenticate themselves via different methods depending on how they access their bank account. The result is a muddle of authentication techniques: biometrics on the banking app, challenge questions from the call centre, card swipes in-branch, and static or one-time passwords online.

This can leave customers feeling confused and left trying to remember too many pieces of information, which can encourage mistakes like using easy-to-remember passwords or using passwords across multiple accounts and platforms.

What banks should really aim to offer customers is a more streamlined authentication process, no matter what channel customers are accessing their accounts from, all while combatting fraud and satisfying regulators.

 Multi-factor authentication best practices

A key element of a winning MFA solution is one that provides the utmost security while putting the customer first, enabling quick and easy authentication that does not detract from the overall banking experience. However, accurately identifying and authenticating users on remote banking channels is a complex undertaking. Not only is it subject to constant change as technology and consumer behaviour evolve, it is also regulated and enforced by governing bodies that set standards and requirements. Selecting a vendor with an eye on global regulatory trends is important as this will ensure that the authentication solution is compliant with regional regulations.

MFA solutions should be built on technology standards, offer flexibility to scale to meet future requirements, and be compatible to run seamlessly across multiple operating systems. Authentication should seamlessly integrate into the customer’s digital banking experience and be built into the mobile app or web browser. This will ensure customers won’t have to rely on passwords, find themselves unable to access services if they don’t have a physical card reader to hand.

When it comes to evaluating the basics of an MFA solution, there are also important guidelines to remember:

  • Each factor selected must be equally strong. Combining a weak factor with a strong one yields little more protection than relying on the strong one alone. A social security or national identity number, for example, may qualify as a knowledge factor, but can be obtained by fraudsters with minimal effort, precluding it as a strong factor. The same would apply to the more standard challenge questions in use today, like a mother’s maiden name.
  • Factors must be mutually independent, so that if one factor is compromised, it cannot typically be used to gain access to the other/s.

As cyber criminals look to cash in on the pandemic, it is critical that banks take steps to protect their customers as they become more dependent on internet and mobile banking. MFA provides a way for banks to doubly verify that accounts are being accessed by authorised individuals and not by intruders. When identifying a solution, banks should look for one that balances state-of-the-art security with a user experience fit for today’s age of the customer.

 Banks should keep these eight best practices for MFA implementations in mind:

  1. All sensitive transactions must be multi-factor authenticated
  2. The entire authentication process must take place out of band
  3. All sensitive data must be encrypted in transit, end-to-end
  4. Cryptographic keys and sensitive data at rest must be protected
  5. All authentication responses must be digitally signed
  6. Clearly display critical transaction information for verification
  7. Take a layered approach for high-risk transactions
  8. Adopt a consistent multi-channel approach

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